Conversion of Microsoft Office Files

This section covers the following topics:

• Verifying the Zip File Format

• Setting Up the File Format

• Mapping the File Extension

• Checking in Zipped Microsoft Office Files

Verifying the Zip File Format

To verify the zip file format, perform the following tasks:

1. Start Configuration Manager from the Administration page of Stellent Content Server.

2. Open the File Formats tab.

3. In the File Formats box, make sure the list contains an entry where the format 'application/zip' has the conversion 'ZipFile'. If this is not the case, set up the file format.

4. In the File Extensions box, make sure the list contains an entry where the extension 'zip' is mapped to format 'application/zip'. If this is not the case, map the file extension.

Setting Up the File Format

To set up the zip file extension, perform the following tasks:

1. In Configuration Manager, open the File Formats tab.

2. In the File Formats section, click Add.

The Add New File Formats screen is displayed.

3. In the Format field, enter 'application/zip' as the MIME type.
   From the Conversion drop-down list, choose the conversion method 'ZipFile'.
   In the Description field, enter a meaningful description.

4. Click OK to save the settings and return to the File Formats tab.

Mapping the File Extension

To associate zip files with the file format 'application/zip' (and thus with the conversion method 'ZipFile'), perform the following tasks:

1. In Configuration Manager, open the File Formats tab.

2. In the File Extensions section, click Add.

The Add File Extensions screen is displayed.

3. In the Extension field, enter 'zip'.
   From the Map to Format drop-down list, choose the file format 'application/zip'. This assigns all files with the extension 'zip' to the conversion method 'ZipFile'.

4. Click OK to save the settings and return to the File Formats tab.

Checking in Zipped Microsoft Office Files

PDF Converter can only process Microsoft Office files with linked objects if you check them into Stellent Content Server correctly. The "main" Office file and all linked files need to be compressed into a single zip file, which you then check in. You can create the zip file in either of two ways:

• You can use the multiple-file upload feature of Stellent Content Server (if enabled).

• You can prepare a zip file beforehand and check this zip file into Stellent Content Server. You can use any compression utility that creates standard zip files, such as WinZip, PKZIP, or ZipMagic.